Kids of Harmony Preschool

Effective Date: June 1, 2026

Last Updated: August 2, 2026

Kids of Harmony Preschool, LLC (“Kids of Harmony,” “we,” “us,” or “our”) respects the privacy of the children and families we serve. This Privacy Policy explains how we collect, use, disclose, and protect personal information obtained through our website, enrollment and inquiry forms, parent communications, text messaging program, and related preschool services.

By using our website, submitting information to us, enrolling a child, or participating in our communication programs, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following categories of information:

Information About Parents, Guardians, and Other Authorized Adults

Name, mailing address, email address, and telephone number
Relationship to the child
Emergency contact and authorized pickup information
Account, enrollment, billing, and payment-related information
Communication preferences and text-message consent records
Messages, inquiries, forms, and other information submitted to us

Information About Children

Name, date of birth, age, and enrollment information
Emergency contacts and authorized pickup persons
Health, allergy, dietary, medication, accommodation, and safety information provided by a parent or guardian
Attendance, classroom, scheduling, and program information
Photographs or recordings when authorized by a parent or guardian
Other information reasonably necessary to provide preschool services and protect the child’s health and safety

Website and Technical Information

When you visit our website, we or our service providers may automatically collect limited technical information, including:

Internet Protocol address
Browser and device type
Operating system
Pages visited and referring website
Date, time, and duration of visits
Cookies and similar technologies used to operate and improve the website

We do not use our website to knowingly solicit personal information directly from children. Website forms and online accounts relating to preschool enrollment or services are intended to be completed and used by parents, legal guardians, or other authorized adults.

2. How We Collect Information

We may collect information:

Directly from parents, guardians, and authorized adults
Through enrollment, registration, inquiry, emergency-contact, consent, and authorization forms
Through our website, parent portal, email, telephone, or text messaging
During the normal provision of preschool and childcare services
From payment processors and other service providers acting on our behalf
From government agencies or other sources when permitted or required by law

3. How We Use Information

We may use personal information to:

Respond to inquiries and provide information about our programs
Process enrollment and maintain student and family records
Provide preschool, childcare, educational, and related services
Communicate with parents and guardians about their child
Send announcements, reminders, closure notices, schedule changes, event information, emergency alerts, and other operational communications
Administer billing, payments, refunds, and account records
Protect the health, safety, and security of children, families, employees, and visitors
Maintain and improve our website, programs, and services
Prevent fraud, misuse, security incidents, and other harmful activity
Comply with licensing, recordkeeping, legal, regulatory, insurance, and contractual requirements
Establish, exercise, or defend legal claims

4. Text Messaging and Mobile Information

Parents, guardians, and other authorized recipients may choose to receive text messages from Kids of Harmony Preschool, LLC. These messages may include school announcements, weather closures, schedule changes, event reminders, enrollment-related notices, account notifications, emergency communications, and other information relating to our preschool services.

Participation in our text messaging program is voluntary. Consent to receive text messages is not a condition of enrollment or purchasing services. Message frequency may vary. Message and data rates may apply according to your mobile carrier and service plan.

You may opt out of text messages at any time by replying STOP to a message. After opting out, you may receive one final message confirming that your request was processed. You may reply HELP for assistance or contact us using the information at the end of this Privacy Policy.

Opting out of text messages does not prevent us from communicating with you through other methods, such as telephone, email, postal mail, a parent portal, or in person, when appropriate.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent will not be shared with any third parties, except with service providers acting on our behalf as necessary to operate and deliver our text messaging program.

We may use communications technology providers, telecommunications carriers, cloud service providers, and other vendors to transmit and manage messages. These providers may process telephone numbers and related technical information solely as necessary to provide services to us, subject to applicable contractual and legal restrictions.

Wireless carriers are not liable for delayed or undelivered messages. Text messaging is not guaranteed to be secure, timely, or available at all times and should not be used as the sole method of communicating an urgent or life-threatening emergency.

5. How We Share Information

We do not sell personal information. We may disclose personal information in the following limited circumstances:

Service Providers

We may provide information to vendors that perform services on our behalf, such as website hosting, parent communication, text messaging, email delivery, data storage, information technology support, payment processing, accounting, security, and record management. These providers are authorized to use the information only as necessary to provide contracted services or as required by law.

Authorized Persons

We may share information with a child’s parents, legal guardians, authorized pickup persons, emergency contacts, or other persons authorized by a parent or guardian, as appropriate.

Health and Safety

We may disclose information when reasonably necessary to protect the health or safety of a child or another person, including to emergency responders, healthcare providers, child protective services, law enforcement, or other appropriate authorities.

Legal and Regulatory Requirements

We may disclose information when required or permitted by applicable law, regulation, court order, subpoena, licensing requirement, government request, insurance obligation, or legal process.

Business Transactions

If Kids of Harmony Preschool, LLC is involved in a merger, acquisition, reorganization, sale of assets, financing, or similar business transaction, information may be transferred as part of that transaction, subject to applicable legal protections.

With Your Direction or Consent

We may disclose information for another purpose when a parent, guardian, or other authorized person directs us to do so or provides appropriate consent.

6. Children’s Privacy

Kids of Harmony is a preschool that provides services to young children. However, our public website, online forms, parent accounts, and communication services are intended for use by parents, legal guardians, and authorized adults—not for independent use by children.

We do not knowingly collect personal information online directly from a child under 13 without appropriate notice to and authorization from the child’s parent or legal guardian. Parents and guardians generally provide information about their children as necessary for enrollment, care, education, health, safety, and preschool operations.

If you believe that a child has submitted personal information directly to us online without appropriate parental involvement, please contact us. We will review the matter and take reasonable steps to delete or otherwise address the information when required.

7. Cookies and Website Technologies

Our website may use cookies and similar technologies that are necessary for website functionality, security, analytics, preferences, and performance. Cookies are small files stored on your device.

You may be able to control cookies through your browser settings. Disabling certain cookies may affect the functionality of the website.

We do not knowingly use behavioral advertising technologies to target advertising directly to children.

8. Payment Information

Payments may be processed by a third-party payment processor. We may receive limited transaction information, such as the payer’s name, transaction amount, payment status, and transaction reference number. We may not directly receive or store complete payment-card information when the payment is processed by an external provider.

Payment processors maintain their own privacy and security practices. You should review the privacy policy of the applicable payment provider when submitting payment information.

9. Data Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, alteration, loss, or disclosure.

However, no website, information system, electronic transmission, email, or text message can be guaranteed to be completely secure. You should use caution when sending sensitive information electronically and contact us by telephone or another appropriate method when necessary.

10. Data Retention

We retain personal information for as long as reasonably necessary to provide services, maintain preschool and business records, comply with licensing and legal requirements, resolve disputes, enforce agreements, protect safety, and fulfill the purposes described in this Privacy Policy.

Retention periods may vary based on the type of information and applicable legal, regulatory, licensing, insurance, accounting, and operational requirements.

11. Your Choices and Requests

Subject to applicable law and recordkeeping requirements, you may contact us to:

Request access to or correction of certain personal information
Update your contact or communication preferences
Withdraw an optional authorization or consent
Opt out of text messages by replying STOP
Ask questions about how we handle personal information

Certain preschool, licensing, safety, financial, or legal records may need to be retained even after a request is made.

12. Third-Party Websites and Services

Our website or communications may contain links to websites, portals, payment services, or other resources operated by third parties. We are not responsible for the privacy, security, availability, or content practices of third-party services. Their own terms and privacy policies apply when you use them.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, technology, legal obligations, or privacy practices. When we make changes, we will revise the “Last Updated” date at the top of this page.

Material changes may also be communicated through our website, parent communication system, email, text message, or another appropriate method.

14. Terms and Conditions

Our use of text messaging and other services is also subject to our Terms and Conditions.

15. Contact Us

Questions, requests, or concerns regarding this Privacy Policy or our privacy practices may be directed to:

Kids of Harmony Preschool, LLC
159 Granby Circle
Beaver, WV 25813
Phone: 304-207-0543
Email: info@kidsofharmony.com